How Reliable Are You?
FedEx had an advertisement showing a woman, walking down a busy city street carrying a box. Prominently displayed on the box was the word FedEx. Under the woman’s picture were the following words:
Ours isn’t the only name on the box. Amy’s reputation is on the line.
When her client asks if the contracts will arrive in the morning, Amy says “yes.”
Brave Amy, delving into the world of “yes.” “Yes” raises the stakes.
“Yes” comes with responsibility. There are no loopholes in “yes.”
Is Amy worried? No. Relax, its FedEx.
Perhaps you have seen this ad, or one like it, that talks about reliably doing what you said you would. In this case, accurately delivering packages to the right place at the right time. Most of the well-known delivery services make such claims. They sell their reputation for reliability. In fact, it is this reputation that is the main reason so many people trust these companies with their packages; they deliver what they say they will deliver where and when they say they will deliver it. They give their word and customers hold them accountable for keeping it.
So why am I telling you about the delivery business? Because I would like you to consider that you are in the delivery business regardless of your position or title. Whether you work for General Electric, Nationwide Insurance, or the U.S. Marines, you are in the delivery business. Whether you are a CEO, a vice president, a project manager or a supervisor, you are in the delivery business. Whether you are a fund raiser, a bookkeeper, or a secretary you are in the delivery business. What you deliver, and to whom, will be different depending on your job, but you will still be in the delivery business.
Whenever someone asks you to do something for them and you say yes, you have agreed to make some kind of delivery to or for them in the future. You might need to deliver new software to clients, a report to your boss, or an expense report to Harriet in Accounting. You might need to deliver a performance review to an employee, a project plan to your team or a capital request to the CFO. Even responses to emails and phone calls, participation at meetings, and making requests or promises to peers are deliveries you might need to make in order to keep your agreements to deliver. You can’t escape the fact that whatever your job, whatever your position, you need to deliver things to others AND receive things from them. Whether you deliver physical objects, services, information, or communications, you are in the delivery business.
Of course, there is more to the delivery business than just making the delivery. There is all the work that goes on before the delivery. You may have to develop, assemble or test some things in order to produce whatever is you are to deliver. A report to your boss, for example, requires getting the necessary information from other people, sorting and analyzing it, then organizing and preparing the final product. The report is what you deliver, but work is involved in producing it too.
So, you not only deliver, you probably also gather, sort and assemble materials and ideas in order to make the delivery as agreed. You know that if any of these preliminary tasks doesn’t get done, your delivery will be at risk. But that doesn’t alter the fact that you are still, first and foremost, in the delivery business. In fact, the most visible aspect of your job is the delivery. People don’t see all the work behind the scenes, but they do know whether or not the delivery happened and whether you delivered was what you said you would when you said you would. And when you don’t, for whatever reason (and there are always reasons), it creates problems for them and damages your reputation.
People really don’t care why a delivery was late or damaged, only that it was. This might seem harsh or even unfair, but think about a time when you were counting on getting something from someone at work, something that was important to you, and you didn’t get it. Maybe it was a delivery you needed in order to keep your agreement with someone else—an important someone else. Got one in mind? OK, were you upset about not getting the delivery? Angry? Worried? Did you really care about their reasons why you didn’t get it? You may have listened to the reasons, even empathized with them, but it didn’t change the fact that you didn’t get what you needed.
What if we were evaluated on how reliable we are at delivering what we said we would when we said we would to everyone with whom we work? You know, what if people “contracted” with us to deliver a particular “package” to them or someone else within a specified time line and then held us to account for the “contract”? Not just for project deliverables, but the day to day things we are asked to deliver? What if promotions, raises, plum assignments, etc. were all a product of our overall reliability and if our reliability was actually tracked? How good would we be? Would we be as good as, better than, or worse than the delivery services?
In the absence of real hard data that tracks our “delivery reliability”, we would at best only have an impression of how good we are. I do know that the data we have collected shows an average “on time delivery reliability” of 70%, which is below the reported delivery reliabilities of the leading delivery services (FedEx, UPS, USPS). Though the data also shows it is possible to increase this reliability to over 90%, which is above the delivery services.